Identity Store History

In Admin Center, you can view the history data that the Directory Manager history-tracking function collects for changes made to the configurations, workflows, and security roles in an identity store.

This data represents the events that history-tracking is configured to track. For example, history is logged when a user enables enrollment for the identity store, removes an approver from a workflow, modifies a policy for a security role, and more. History is not logged when a user refreshes a page or previews any information.

Furthermore, if history tracking is not enabled or has been lately disabled, the Identity Store History page is blank or it displays data that was logged before history-tracking was turned off.

What do you want to do?

• View Identity Store History
• Filter History Data
• Navigate Through History Items
• Annotate History Items
• Export History Data

View Identity Store History

Changes made to identity store configurations, security roles, and workflows can be tracked and viewed in Admin Center.

To view identity store history:

1. In Admin Center, click Identity Stores in the left pane.

2. On the Identity Stores page, click the ellipsis button for an identity store and select Edit.

3. Click History under Settings in the left pane.

   The Identity Store History page displays history data in a descriptive and concise manner. Items are sorted according to the date and time they were last updated, with the most recent at the top.
   Click a history item to view its details. See the History Item Details topic.

Filter History Data

Directory Manager provides filters to limit the history results displayed on the Identity Store History page. You can define a criterion to filter history data by action, machine name, new value, old value, and more.

To define a filter:

1. In Admin Center, click Identity Stores in the left pane.

2. On the Identity Stores page, click the ellipsis button for an identity store and select Edit.

3. Click History under Settings in the left pane.
   On the Identity Store History page, use the History Filters area to specify a filter.

4. In the Select a Filter drop-down list, select an attribute to use for filtering history records. Options are:

   • Action
   • Machine Name
   • Modified On
   • New Value
   • Old Value
   • User Name

5. In the Select an Operator drop-down list, select an operator to apply to the selected attribute. This drop-down displays the operators on the basis of the selected attribute. Available operators are:

   Condition	Description
   Starts with	Returns everything that starts with the value.
   Does not start with	Returns everything that does not start with the value.
   Ends with	Returns everything that ends with the value. Searching with this condition is resource-intensive for the directory.
   Does not end with	Returns everything that does not end with the value. Searching with this condition is resource-intensive for the directory.
   Is exactly	Returns everything that matches the value.
   Is not	Returns everything that does not match the value.
   Contains	Returns everything that contains the value. Searching with this condition is resource-intensive for the directory.
   Not contain	Returns everything that does not contain the value. Searching with this condition is resource-intensive for the directory.
   Present	Returns everything that has a value.
   Not present	Returns everything that does not have a value.
   Greater or equal	Returns everything with a value greater than or equal to the given value.
   Less or equal	Returns everything with a value lesser than or equal to the given value.

6. In the Select a Value box, specify a value for the attribute. The selected attribute and operator determine the kind of value that can be entered in this box.
   For some operators, such as Present and Not Present, this field is not available. These operators check if a value for the attribute is present or not.

   Add more filters - On adding a filter, the next row is displayed, so you can add another filter.
   Remove a filter row - To remove a filter row, click Remove for it.
   Remove the filter - To remove all the filter rows, click Clear.

7. To apply the filter, click Apply. With multiple filters, history items that satisfy all the filters are displayed.

Navigate Through History Items

By default, the page size for the Identity Store History page is set to 10, indicating that ten history items are displayed per page. You can set the page size to a maximum of 100 items.

To move through pages and navigate the records, use the page numbers and arrows given at the bottom of the listing.

Set the page size:

1. In Admin Center, click Identity Stores in the left pane.
2. On the Identity Stores page, click the ellipsis button for an identity store and select Edit.
3. Click History under Settings in the left pane.
4. On the Identity Store History page, use the Items per page drop-down list to specify the number of items to be displayed per page.

Navigate through records:

Navigation options are displayed at the bottom of the history records. You can view the history items count along with the range of items you are currently viewing.

• Click First to jump to the first page, containing the latest history records.
• Click Last to jump to the last page, containing the oldest history records.
• Use the arrows to move to the previous or next page.
• Click a page number to jump to that page.

Annotate History Items

Directory Manager enables a user to add notes to history actions that he or she performed. A note may explain the reason for an action, such as why he or she changed the security type for a group. Only the user who added a note can update it. Other users can view it, but they cannot edit it or add comments.

To annotate history items:

1. In Admin Center, click Identity Stores in the left pane.
2. On the Identity Stores page, click the ellipsis button for an identity store and select Edit.
3. Click History under Settings in the left pane.
4. On the Identity Store History page, click a history item.
5. On the History Details dialog box, manage notes for the history item. See the Annotate History Items topic.

Export History Data

You can export identity store history to Microsoft Excel, CSV, and XML formats.

To export history:

1. In Admin Center, click Identity Stores in the left pane.
2. On the Identity Stores page, click the ellipsis button for an identity store and select Edit.
3. Click History under Settings in the left pane.
4. On the Identity Store History page, click Export History.
5. On the Export History dialog box, enter a name for the history file in the Name box or leave it to default.
6. Select a format for the history file in the Format drop-down list. Available formats are Excel, CSV, and XML
7. Click Export History. The file is saved at the download location specified in browser settings.
8. A message is displayed that history data is successfully exported. Click OK.

See Also

• Configure History Tracking
• History in Directory Manager
• Event Logging