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Managed By Life Cycle Schedule

The Managed By Life Cycle schedule updates the temporary additional owners for groups and temporary additional managers for users in an identity store. It performs the following functions:

  • Group owners and users with the ‘Manage any Group’ permission in the identity store can set a start and end date to:

    • Add an object as a temporary additional owner of a group
    • Remove an additional owner for a temporary period

    The Managed By Life Cycle schedule adds and removes an object as a group’s temporary additional owner on the specified dates.

  • User managers and users with the ‘Manage any Profile’ permission in the identity store can set a start and end date to:

    • Add an object (user or contact) as a temporary additional manager of a user
    • Remove an additional manager for a temporary period

    The Managed By Life Cycle schedule adds and removes an object as the user’s temporary additional manager on the specified dates.

Let’s assume that the Managed By Life Cycle schedule is scheduled to run once a week, say Mondays. If an object is to be added as a group’s temporary additional owner for three days - Wednesday till Friday, it won’t be added. This happens because the Managed By Life Cycle schedule didn’t run on the specific days for temporary ownership update. Ensure the schedule is set to run at a frequency that meets your temporary ownership requirements.

Directory Manager generates notifications when the Managed By Life Cycle schedule adds or removes temporary additional owners/managers. See the Manage Managed by Life Cycle Notifications topic for additional information.

Create a Managed By Life Cycle Schedule​

To create a Managed by Life Cycle Schedule:

Step 1 – In Admin Center, click Identity Stores in the left pane.

Step 2 – On the Identity Stores page, click the ellipsis button for an identity store and select Edit.

Step 3 – Click Schedules under Settings in the left pane.

Step 4 – On the Schedules page, click Add Schedule and select Managed By Life Cycle Job. The Create  Schedule page is displayed.

Step 5 – In the Schedule Name box, enter a name for the schedule.

Step 6 – The Name Preview box displays the schedule name prefixed with _ManagedByLifeCycle___; email notifications show the schedule with this name.

Step 7 – Select a Directory Manager portal URL in the Portal URL dropdown list to include it in notifications generated by the schedule. Users are redirected to this portal to perform any necessary action.

Step 8 – In the Scheduler Service Name dropdown list, select a Scheduler service that would be responsible for triggering this schedule. The list displays a number of services that depends on the number of nodes in all Elasticsearch clusters in the environment, as each node has its own Scheduler service. See the Scheduler Service topic for additional information.

Step 9 – You can specify containers as targets for the schedule. The schedule will process all groups in the selected containers and sub-containers. To specific containers as target, see step 9 in the Create a Group Usage Service Schedule topic.

Step 10 – Click Add Triggers in the Triggers area to specify a triggering criterion for the schedule, that, when met, starts the execution of the schedule. Follow step 11 in the Create a Group Usage Service Schedule topic to manage triggers.

Step 11 – Click Add Authentication in the Authentication area to specify an account for running the schedule in the identity store. Follow step 12 in the Create a Group Usage Service Schedule topic for additional information.

Password Re-insertion Required

Due to security enhancements, when editing a schedule, you must re-enter the account password in the Authentication section, even if you aren't changing the authentication credentials. This is a required security measure to ensure password field sanitization across the product.

Step 12 – On the Create Schedule page, click Create Schedule.

Step 13 – On the Schedules page, click Save. You can now view the schedule under Managed By Life Cycle. See the View the Schedules in an Identity Store  topic for additional information.