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My Groups' History

To view a detailed list of the actions that you have performed on the groups that you own using the following, click History on the left navigation bar:

  • GroupID portal
  • GroupID Management Shell cmdlets
  • GroupID mobile app
  • GroupID APIs

History page opens with the My History tab in view. On the displayed page, click the My Groups History tab.

History is logged for groups that have you as the primary or additional owner.

What do you want to do?

  • History view modes
  • Filter history data
  • Add notes to history items
  • Export history data

History view modes​

History data can be viewed in two modes:

Detailed view​

Displays history data in a descriptive and user-friendly manner. Items are sorted according to the date and time of modification, showing the most recent at the top.

This is the default view of history data.

Administrative view​

This view is only available if you have administrative privileges.

Click Switch to Administrative View to view history data in administrative mode. It displays history data in a tabular form. History items are grouped by date. Each date group displays changes made to your groups during that period.

You can expand an item to view more details, such as the names of the attributes modified in an action along with their old and new values.

Filter history data​

  1. Click My Groups History Grid Filter to specify a criteria for filtering history data.

  2. Click Add Filter to add the filter criteria.

  3. From the Select a filter list, select attributes to filter history data on the basis of the attribute modified.

  4. Two more boxes get displayed next to Select a filter box upon selecting a filter.

    • Select an Operator: Select an operator from the first list.
    • Select a Value: Specify a value for the selected operator in the second box.

    For example, if you select 'Modified on' from the first list, 'is exactly' from the second list, and specify a date in the third box, then history items that were modified on the specified date will be displayed.

  5. Click Apply Filter.

    History items that match the specified criteria are displayed.

  6. Use the Search In list to load history data from the entire directory or a domain.

    This list shows a tree view of all the domains in the connected identity store. Select the required domains or select Entire Directory to view objects' history from all domains.

  7. Click Refresh to reload history data for the domains selected in the Search In list.

Add notes to history items​

GroupID enables a user to add notes to history items that were logged as a result of any change they made. A note may explain the reason for making a certain change, such as why they changed the security type for a group.

Only the user who added the note can update it. Other users can only view this note; they cannot edit or add comments.

  • The Add Note button is available next to a history item listed.
  • Once you add a note, the Add Note button changes to View Note. All portal users can use this button to view the note.

Add a note​

The option to add a note is available on the My Account History card on Dashboard, and all History pages i.e.My History, My Direct Reports' History and My Groups' History pages.

  1. Click the Add Note button next to a history item to add a note to it.

  2. On the Add Note dialog box, write a note and click Add Note to save it.

    Your note can have a maximum of 500 characters.

Edit a note​

You can only edit the note that you have added.

  1. Click the View Note button next to a history item to view or edit the note for it.
  2. On the Note dialog box, click the Edit Note button and update the note.
  3. Click Update Note to save the changes.

View a note​

Once a note is added, other users can view it, but they cannot edit it or add comments to it.

  • In the Detailed view:

    Click the View Note button next to a history item to view the note for it.

  • In the Administrative view:

    The Note column displays the note.

Remove a note​

You can only remove the note that you have added.

  1. Click the View Note button next to a history item to view or remove the note for it.
  2. Click the Edit Note button and remove the note.
  3. Click Update Note.

Export history data​

You can export history data displayed to an external file.

Click the Export History button and select the file type to export history data to. Supported formats are:

  • Excel
  • CSV
  • XML

The file is created at the download location specified in the browser settings.

See Also