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Exchange Mailbox

For the Exchange Mailbox source, you can configure the list of folders/emails to exclude from processing. Do the following:

  1. In the management console, click Sources →Exchange Mailbox, then Collection Exclusion will be displayed.

  2. To create an exclusion, click Add.

  3. boxexclusions

  4. In the Details window, on the Filter tab enter the name of the entity to exclude. Consider the following:

    • If you specify a folder name (e.g. “Drafts”) with no special characters, any folders with that specific name are excluded. Adding an exclusion of this type matches any folders with the provided name, wherever they are within the mailbox.
    • Wrapping the exclusion in wildcard indicators (e.g. “*Deleted*”) will match any folder/email with “Deleted” somewhere in the title.

    NOTE: You can optionally enter exclusion location in the Test Path field to verify the new filter, and click Test.

  5. If needed, you can use metadata conditions to restrict when an exclusion filter should be applied. For that, click Condition tab and click Add. Then select how the exclusion conditions work: they check if a metadata field has any value, isn't specified, or matches a specific metadata value.

    CriteriaCondition
    ComparisonCompare a value in the document metadata field with the value set by condition. With this criteria selected, specify: - Field name — document metadata field to check - Comparison — operator to use (for example, "doesn't contain") - Value — value to compare against For example, to exclude documents tagged with year 2018, set the condition as: - Field Name — DocYear - Comparison — equals - Value — 2018
    Has any valueExclude the document if its metadata field has any value. With this criteria selected, specify Field Name.
    Has no valuesExclude the document if metadata field value isn't specified. With this criteria selected, specify Field Name.

    When finished, click Add.

  6. Finally, click Save and close the window.